AI Notes
AI Notes for Public Relations Managers
How to Summarize Event Media Coverage Planning Sessions
Public relations managers are responsible for ensuring that events receive the right media attention. Effective note-taking during event media coverage planning meetings is crucial to capturing all the details and tasks required. Good notes help in coordinating with team members and external partners, ensuring no aspect of the event's media strategy is overlooked. They also serve as a reference point when reviewing the success of past events and improving future strategies.
But what should you include in your meeting notes? We have compiled a list of key points to include in your meeting notes.
Key points to include in meeting notes for public relations managers
- Meeting identification:Who were the key participants in the event media coverage planning meeting, and what roles do they hold?
- Event details:What is the name and purpose of the event being discussed for media coverage?
- Date and time specifics:When is the event scheduled to take place, including date and time?
- Location information:Where will the event be held, including any specific venue details that were mentioned?
- Media outlets targeted:Which media outlets or journalists are being considered or targeted for covering this event?
- Key messages and themes:What are the main messages or themes that need to be communicated through media coverage of this event?
- Spokespersons designated:Who has been identified as spokespersons or representatives for engaging with the media during this event?
- Logistics considerations:What logistical elements related to media engagement (e.g., press kits, interviews) were discussed during the meeting?
- Budgetary constraints:Were there any budgetary considerations mentioned that could affect how media coverage is managed for this event?
How to automate
But why take notes manually when you can use AI to do it for you? Today's AI can transcribe meetings, summarize key points, and even identify action items. Instead of being distracted by typing and writing notes, you can focus on the conversation.
Here's how:
- If you don't already have a voice recorder that allows you to customize your summaries, download LazyNotes from the App Store.
- Navigate to Settings > Meeting Templates and tap the + button.
- Copy/paste one of our templates and/or customize your own. Tap Save.
- Start your first recording and choose your new template any time during the call.
- Enjoy customized notes emailed right to your mailbox!